Hello! My name is Ruth Jaensubhakij, and I’m part of the new HRG&SP board class, as well as the stage manager for Cox & Box — our virtual show that opens tomorrow! It’s been a huge honour to be a part of this project, and I can’t wait for the world to see what we’ve put together. For today’s blog post, I’ll be giving you a little bit of insight into what the process for creating this show looked like, and hopefully this will get you excited to come and see it!

In my opinion, the most unique part of this production is that we’re incorporating both live and pre-recorded elements. Since Cox & Box is a musical, the directors, producers, and incredible staff of audio and video editors have put together 10 ‘music videos’, which will play in between acted scenes that take place live on Zoom. We’ve included sound effects, a life-like virtual set, and full props + costumes to make the experience as immersive as possible — all while our cast performs from their homes and dorm rooms! We’ll then put all of these elements together in OBS Studio, which we’ll use to stream on YouTube. It’s a complicated setup with many moving parts, but with the help of many people, including sound/hair/makeup/costume/prop/set designers, audio/video editors, and of course our cast, it’s all come together beautifully.

The rehearsal process for Cox & Box was also very unique. Unlike most live shows, where the music and acting rehearsals would follow roughly the same timeline (to culminate in a tech week right before the show), for Cox & Box the music part actually took place much earlier in the process. The cast kicked off rehearsals by learning — and immediately recording — all of the songs in the show. Our fantastic music director, Veronica Leahy, was running Zoom rehearsals and coaching the cast through the recording process; at the same time, our fabulous stage director Sam Dvorak was teaching the cast staging for the videos. By March, drafts of all the audio mixes had been put together, and the cast began the arduous video recording process. This often involved shooting several takes of dozens of different shots within a single song, and many of our cast members recruited roommates, family members (including pets), and significant others to help! Producers and designers worked extremely hard to ensure that green screens, costumes, props, and makeup were all ready by this stage — far earlier than for a typical show. Then, our team of editors put together drafts of audio mixes and videos, using background images of the virtual set (rendered entirely in Blender) to make it look as though actors were actually in the space.

While all this editing was happening, the cast began to buckle down on rehearsing dialogue and staging for the live scenes. With the help of Zoom’s virtual background feature, we were able to make it look as if characters were all in the same room, and thanks to stage director Sam Dvorak’s creativity and the magic of duplicate props, we spent many hours practicing passing props back and forth between laptop screens. When it came time for tech week, the sound team brought in a host of sound effects ranging from doors slamming to bacon sizzling, and the producers worked tirelessly to ensure that all videos and live scenes would be captioned. 

As for me, as stage manager my job during the show itself is to run OBS Studio — capturing Zoom videos and putting them into different configurations, transitioning between scenes, playing videos, running captions, etc. — and stream it all to YouTube. I’ve personally learnt a lot from the process, and though we’ve had many hiccups and technical difficulties along the way, I’m constantly amazed by what our team has put together! Everyone, from cast to designers to producers to staff to directors, has put in so much creativity and effort to make this show great. 

But what does all of it actually look like? You’ll have to come and watch the show to find out! Check out the HRG&SP President’s channel on YouTube under ‘upcoming streams’, and join us at 8pm Eastern on the 30th of April or the 1st, 7th, and 8th of May. We can’t wait to see you there!

—RHMJ

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